How To Process Cash Payments In & Out

Paid In and Paid Out is a manager function in Total Touch.  Typically used for down payments, food deliveries, security payments, and back office reporting .

Paid In for Down Payments

  1. After you've logged in to the POS system, select MGR to access the manager screen.
  2. On the manager screen, click Paid In.
  3. An alpha keyboard will appear for you to type in what you want.
  4. For example, if you collect down payments for room rentals, type in Down Payment, and a designation i.e., the last digits of the customer's phone number.
  5. Click Enter.
  6. Enter the amount.
  7. It will then print a receipt.
  8. You can also print multiple copies of the receipt in case you want to give one to the customer.

Paid Out for Food Deliveries or Security Payments

  1. On the alpha keyboard, enter the information or what is being paid out - i.e., security.
  2. Enter the amount.
  3. It will print a receipt.
  4. To see the paid-outs select Daily Sales which will show all the sales of the day, including cash Paid In and Paid Out.
  5. You can also check it by selecting Daily Sales (station) or cash drawer.

Reporting Using the Back Office

  1. Go to Report.
  2. Click Paid In Paid Out from the drop-down menu.
  3. You have the option to select a date range or for the current day.
  4. You can break it down by revenue center.
  5. Generate the report by clicking Start.
  6. The report includes: the reason for the Paid In and Paid Out, who did it, and what time.
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